Custom ERP & CRM for Event Management
Purpose-built ERP and CRM platforms that unify leads, vendors, inventory, budgets, and on-ground operations for event companies and agencies.
Event businesses run on spreadsheets far longer than they should — vendor lists in one file, budgets in another, crew rosters on WhatsApp. ZebIQ builds custom ERP and CRM platforms designed around how event companies actually operate: pipeline-to-execution workflows where a confirmed lead becomes a project with budgets, vendors, equipment, crew, and timelines attached.
Unlike off-the-shelf CRMs bent out of shape to fit events, our platforms model your real entities — venues, AV inventory, freelance crew, sponsor deliverables, run-of-show documents — and connect them. Sales sees margin in real time as production costs are logged. Operations sees equipment conflicts before double-booking happens. Finance sees per-event P&L without waiting for month-end.
We build on proven, maintainable stacks with role-based access, mobile-friendly interfaces for on-ground teams, and open APIs so the platform grows with your business rather than locking you in.
What's included
Lead-to-Project Pipeline
Convert enquiries into quotations and confirmed projects with one click, carrying client data, scope, and pricing through the entire lifecycle.
Vendor & Crew Management
Centralised vendor database with rate cards, availability, performance ratings, and automated PO and contract generation.
Inventory & Equipment Tracking
Barcode/QR-tracked AV and IT inventory with booking calendars that flag conflicts across simultaneous events.
Budgeting & Real-Time P&L
Per-event budgets with committed vs. actual cost tracking, approval workflows, and live margin visibility.
Role-Based Dashboards
Tailored views for sales, production, finance, and leadership, with mobile access for teams on site.
Open APIs & Integrations
Connectors for accounting software (Tally, Zoho Books), email, WhatsApp, and your event registration platforms.
How it works
A clear, numbered path from kickoff to live operation — so you always know what happens next.
Process Discovery
We shadow your sales, production, and finance workflows to document how work actually flows — not just how the org chart says it does.
Data Model & Architecture
We design the entity model (clients, events, vendors, inventory, budgets) and system architecture, validated against your real historical data.
Phased Build
We ship in modules — typically CRM first, then projects and budgets, then inventory — so teams get value within weeks, not after a year-long big bang.
Migration & Training
We migrate your spreadsheets and legacy data, then train every role with real scenarios from your own events.
Support & Evolution
Ongoing SLA-backed support and a roadmap process for new modules as your operations scale.
Where it shines
Event Management Agencies
A single platform managing concurrent weddings, MICE projects, and corporate events with shared crews and equipment pools.
AV & Equipment Rental Companies
Inventory-centric ERP tracking thousands of assets across warehouses, bookings, maintenance cycles, and dispatch.
Exhibition Organisers
Booth sales pipelines, exhibitor onboarding, floor-plan inventory, and sponsor deliverable tracking in one system.
Related services
Frequently asked
Generic CRMs model deals, not events. They struggle with equipment calendars, crew scheduling, per-event P&L, and run-of-show workflows. A custom platform models your actual operations, costs less to license at scale, and you own it outright.
We deliver in phases: a usable first module (typically CRM and quotations) in 8–10 weeks, with subsequent modules every 4–8 weeks. Most clients run their full operation on the platform within 6–9 months.
Yes. Data migration is a formal phase of every project: we clean, deduplicate, and import your spreadsheets and legacy databases, and run a parallel-verification period before cutover.
Ready to put Custom ERP & CRM for Event Management to work?
Share your dates and goals — we'll respond within one business day with approach, team, and budget.